Exhibitor Information

Exhibitor Dates

March 5, Wednesday 5 p.m. – 10 p.m.
March 6, Thursday 10 a.m. – 10 p.m.
March 7, Friday 10 a.m. – 10 p.m.
March 8, Saturday 10 a.m. – 10 p.m.
March 9, Sunday 10 a.m. – 6 p.m.

Hotel

Our official hotel partner is the Marriott Downtown, located directly across the street from Bartle Hall, site of the 2014 Kansas City Auto Show. Room rates are $139.00 per night.

Host Hotel:
Marriott Kansas City Downtown

200 W 12th St
Kansas City, MO 64105
816-421-6800 or 800-228-9290
KC Auto Show Rate: $139.00 held until Feb 10, 2014

Exhibitors Move In/ Move Out

EXHIBITS MOVE-IN:
March 3 (Monday): Carpet/Exhibits
(No cars other than turntable models will be allowed during exhibit move-in.)

Please review the following schedule carefully. Exhibitors must adhere to the following schedule to prevent congestion in the exhibit hall. To expedite equipment move-in, all drivers are required to check-in at the material handling desk located on the exhibit floor with certified weight tickets (both empty and loaded). Trucks will be allowed into dock spaces only after given space assignment. Placement of trucks will be determined by the move-in schedule.

NORTH DOCK (12th & Broadway)
7:00 AM 12:00 PM 6:00 PM
Lincoln Acura Audi
Mini Jaguar/Porsche/Land Rover Mitsubishi
Lexus Mercedes/ Maserati Subaru
Mazda MB Sprinter/Smart BMW
Volvo Kia / Volkswagen
WEST DOCK (15th & Broadway)
GMC
Buick
Chevrolet
Cadillac
Ford
SOUTH DOCK (16th & Broadway)
Chrysler/Dodge/Jeep Honda
Fiat/Ram Nissan
Toyota/Scion
Hyundai

 

VEHICLE MOVE-IN:
March 4 (Tuesday): Vehicles – 3pm – 7pm
No vehicles will be allowed before scheduled move-in times unless previously authorized.

NORTH DOCK (12th & Broadway)
Acura Audi Cadillac
Jaguar/Porsche/Land Rover Kia Lexus
Mazda MB Sprinter/Maserati Mercedes/Smart
Mini Subaru Volvo
Volkswagen Mitsubishi BMW
WEST DOCK (15th & Broadway)
Buick GMC Chevrolet
Ford  Lincoln
SOUTH DOCK (16th & Broadway)
Chrysler/Dodge/Jeep Toyota/Scion Honda
Ram/Fiat Hyundai Nissan

 

All exhibits to be complete by 4:00 pm Wednesday, March 5

Regulations

The following exceptions can be made to the regular vehicle move-in schedule:

Any vehicle displayed on a turntable may be brought into the hall once the installation of the turntable is complete.Exhibitors must contact the Fern Exposition Exhibitor Service Center for approval and coordination.

Vehicles may come in once the installation of your display materials are complete only if the vehicles will not interfere with other exhibits. Early vehicle move-in must be approved by Fern Exposition at the Exhibitor Service Center.

Be Flexible. If weather threatens or your exhibit space is ready, vehicles may be admitted early. Contact Fern Exposition Company for permission.

 

EXHIBITORS MUST ADHERE TO THE FOLLOWING VEHICLE REGULATIONS:

Gas tanks are allowed to be 1/8th full of fuel only.
Security will check fuel gauges before vehicles are allowed into the hall.

Car batteries must be disconnected with each cable taped.

Gas caps must be sealed with tape or locking gas caps.

 

EXHIBIT PERSONNEL MAY CLEAN VEHICLES ACCORDING TO THE FOLLOWING SCHEDULE:
Wednesday March 5 8:00 am – 4:00 pm
Thursday March 6 8:00 am – 9:45 am
Friday March 7 8:00 am – 9:45 am
Saturday March 8 8:00 am – 9:45 am
Sunday March 9 8:00 am – 9:45 am
Dusting and minor wiping only, is permitted during show hours.

 

Automobiles or exhibits are not allowed to be removed from the hall at any time prior to the official show closing Sunday, March 9, 2014 at 7:00 PM. Exhibitors are responsible for displaying all the necessary vehicle window labels in compliance with all federal, state and local laws. Your Dealer Association Show Office can answer any questions concerning the appropriate laws governing window labels.

EXHIBITOR MOVE-OUT:
March 9 (Sunday) : Vehicles – after 6:30 pm
March 10 (Monday) : Properties – before 4:00 pm

Booth Information

Manufacture Space Rates:
Please contact Association office for pricing – Natalie Sullivan nsullivan@adakc.com

Exhibitor Booths:
Please contact Association office for pricing – Natalie Sullivan nsullivan@adakc.com

Show Management

Automobile Dealers Association of Greater Kansas City
Larry Carl, Producer (lcarl@adakc.com)
Natalie Sullivan, Floor Manager (nsullivan@adakc.com)
11863 W 112th St. Ste 200 – Overland Park, KS 66210
(913) 345-8970 / Fax (913) 345-8972

SIGN IN EXHIBIT HOUSE

 

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